Recompression: MinutesFrom20100211

Most recent edit on 2010-06-15 13:57:13 by SquiShelle

Deletions:
DOWNLOAD for easier viewing!
http://recompression.com/2010/minutes/MinutesRecomp020110.pdf∞
http://recompression.com/2010/minutes/MinutesRecomp020110.doc∞
Minutes – 1st Recompression 2010 Meeting 02/01/10
Abel offered to take minutes if no one complained re: quality 
The meeting started at 7:30 p.m.
Present: Abel, Claire, Uber, Squishelle, Simon, Mr. Fireman, Buttons, Sarah White, Yvonne, Baha, Chris, Aaron M, Wendy Bunny, Toi Box, tempus, Andy W, Jason Galpin, Science Queen, Noam, Jenny, Sam, Ashley, Benson, Steven Z (24 people!)
1. Introductions, round on names
2. Uber explained the roles of: Producer (Squishelle and Abel), Technical Director (Simon) and Volunteer Co-ordinator (Claire) – Uber will act as mentor
Producer: single point of contact with outside agencies before, during and after the event and responsible for coordinating location, permits, marketing, budget, schedules and administration. As well as working with art grant committee, GVIAS board and delivering final assessment/wrap-up report.
Tech Director: helps direct and coordinate all things infrastructure: theme camp Placement, stage, sound, lights, power, art installation, signage, décor, visuals, transportation/delivery issues, set-up and strike.
Volunteer Coordinator: go to person for all things related to volunteers and volunteers to be. Includes: outreach, coordination, skills assessment/placement, retention, volunteer tracking, record keeping, appreciation and expectation management, volunteer survey/evaluation assessment and conflict management.
3. Roles of pod leaders based on last year explained:
a) Art Grants – group already formed via GVIAS, Erik the Red will lead
- requests coming in thru gvias.org
b) Cabin Monitor and Leave No Trace – Abel explained roles
- Preferable that LNT/CM leaves later on Sunday
- LNT supplies recycling/garbage bags for cabins, in past have also provided cigarette cans – different this year
- Make clear signs for each cabin as to what kind of clean up id rqrd
- CM communicates with each cabin lead as to expectations
c) Chill Space/Moose Lodge – Squish explained the difference
d) Communications – Abel and Squish will send out info
e) Department of Public Works – anything we change at the site to suit our needs
-safety/signage, lights, tiki torches, etc.
f) The “Effigy” – who will design and construct?
-Abel suggested regional symbol like Moose for Mooseman @ ONT burn
g) Fire Performance - Belva has offered to lead
h) First Aid/Peer Support – ambulance vs. volunteers to be discussed
i) Food – Abel explained process for choosing food menu-
shifts for food service to combat lines? TBDiscussed later
j) Gate/Greeters – previous leads will help
- gate and greeter times MUST be coordinated
k) Healing Space – last year was in common area of Quiet Lodge
- design is open to interpretation
– massage tables/shrine in past
l) Opening Circle – Satya did last year – open to interpretation
m) Talent Show – Science Queen explained purpose to showcase tale
- flexibility worked for her in terms of booking length/time of performances
- advises to pick an amazing MC for success
n) MC – during meals, announcements, etc. , do we get a microphone?
o) Involvement Outreach (new) – Bebe will harass the noobs into participation
p) VJ Manager (new) – in charge of people to create visuals
q) Placement – Abel explained process she came up with grps getting lodge vs. cabin
- must learn how to update wiki and be on email every day
r) Program – Kevin S. not able to do it this year
- person collects info, organizes it and sends to printer
s) Rangers – have radios and uniforms now, keep in touch with first aid
- few problems last year
t) Sound/DJs – Uber lends equipment again, did set up last year

requires coordination btwn people
Science Queen explained process of selecting DJs
call out for DJs on wiki with criteria (style, when, demo cd)
hardest part = picking order
must be able to handle various DJ personalities, some organization on site

*Sam suggested having performers send in photo
u) Theme – Buttons expressed interest in leading pod, discussion later
v) Transportation – lead needs to get the truck, figure out who needs transport
- organize pick up, unload and reload
-should be good at tetris and email every day
w) Volunteers – Noam explained role – talk to pods to find who needs volunteers
- before, during and after event / must be good cheerleader
- had some difficulties with finding first aid volunteers
x) Web maintenance – Update Wiki every day
-general recomp contact and programs email redirects
y) Work Shops – Jenny explained process
-must be on email daily, give a specific deadline
- don’t make the schedule until you get on-site
- find out what type of space they need
-set up email redirects for work shop leads/use submission template
4. Brief Discussion re: incorporating Café Press technique into registration process
- it is a method of holding a conversation with lots of people
- participants will have option to ask questions for discussion at later date
5. Signing up of leads – for now, the leads will be as follows:
Production Team Abel, Squishelle, Simon & Claire prodteam@recompression.com

PRODUCERS: Abel & Squishelle producers@recompression.com
Art Grants Erik P grants@recompression.com
Food/Menu Jenny M menu@recompression.com
Communications Squishelle & Abel communications@recompression.com
Program (booklet) Sam program@recompression.com
Registration Abel & Squishelle registration@recompression.com
Theme Sam/Kristina theme@recompression.com
Web Maintenance Stripey/Squishelle web@recompression.com
Workshops Sarah W workshops@recompression.com

TECHNICAL DIRECTOR: Simon Hunkin techdirector@recompression.com
Art Placement Kristina artprojects@recompression.com
Burn Entertainment Mr. Fireman/Simon livemusic@recompression.com
Party Space & Décor Kristina/Jenny decor@recompression.com
DJs ScienceQueen & Chris djs@recompression.com
DPW/Ground Safety Tori/Noam dpw@recompression.com
Healing Space Baha healing@recompression.com
Effigy/The Man Sam effigy@recompression.com
Fire Performance Belva fire@recompression.com
Leave No Trace/Lost & Found Wendy lnt@recompression.com
Sound Tech Uber sound@recompression.com
Theme Cabins Yvonne/Noam themecabins@recompression.com
Transportation Ashley/Chris H transportation@recompression.com
VJs James D vjs@recompression.com

VOLUNTEER COORDINATOR: Claire Roberts volunteercoord@recompression.com
Cabin Monitor Wendy cabinmonitor@recompression.com
First Aid Benson firstaid@recompression.com
Gate Ashley/Andy W gate@recompression.com
Greeters Ashley/Andy W greeters@recompression.com
Involvement Outreach Bebe participate@recompression.com
MC (dining hall) Aaron M mc@recompression.com
Ritual/Opening Circle TBA ritual@recompression.com
Peer Support Jason G & Pockets peersupport@recompression.com
Rangers Tempus rangers@recompression.com
Talent Show Aaron M talentshow@recompression.com
Volunteers Claire volunteers@recompression.com
6. Brainstorm of theme possibilities. Sam to post to list to obtain more ideas & open discussion to whole community, then we will vote at next meeting Feb 15.
Bunch of ideas flying around the room, including, but not limited to:
a) Recomp Retrospective
b) Looking back in Time
c) Holy Grail
d) Super heroes
e) 10th Anniversary
f) Anti-Olympics
g) Under the sea
h) Under the Bridge
i) Wizard of Oz
j) Down the Yellowbrick Road
k) Easter-Pagan fertility Rituals
l) Science
m) Video game
n) Sod and earth
o) 2010
p) Teddy Bear’s picnic
q) Past present Future
r) Planet X
s) X marks the spot
t) Diamond/Tin Anniversary
u) SciFi
v) Theme X
w) Avatar
x) Nightmare Before easter
y) Final frontier
z) Tin ship to the Moon
aa) Stars
bb) Approaching 2012
cc) Space Age
dd) Bacon in Space
ee) XXX
Meeting adjourned at 9:20 p.m.

Edited on 2010-02-05 17:25:41 by SquiShelle

Additions:
http://recompression.com/2010/minutes/MinutesRecomp020110.pdf∞
http://recompression.com/2010/minutes/MinutesRecomp020110.doc∞

Deletions:
http://recompression.com/2010/minutes/Minutes∞ Recomp 020110.pdf
http://recompression.com/2010/minutes/Minutes∞ Recomp 020110.doc

Edited on 2010-02-05 17:22:12 by SquiShelle

Additions:
DOWNLOAD for easier viewing!
http://recompression.com/2010/minutes/Minutes∞ Recomp 020110.pdf
http://recompression.com/2010/minutes/Minutes∞ Recomp 020110.doc
a) Art Grants – group already formed via GVIAS, Erik the Red will lead
- requests coming in thru gvias.org
e) Department of Public Works – anything we change at the site to suit our needs
-safety/signage, lights, tiki torches, etc.
f) The “Effigy” – who will design and construct?
-Abel suggested regional symbol like Moose for Mooseman @ ONT burn
g) Fire Performance - Belva has offered to lead
i) Food – Abel explained process for choosing food menu-
shifts for food service to combat lines? TBDiscussed later
j) Gate/Greeters – previous leads will help
- gate and greeter times MUST be coordinated
k) Healing Space – last year was in common area of Quiet Lodge
- design is open to interpretation
– massage tables/shrine in past
m) Talent Show – Science Queen explained purpose to showcase tale
- flexibility worked for her in terms of booking length/time of performances
- advises to pick an amazing MC for success
q) Placement – Abel explained process she came up with grps getting lodge vs. cabin
- must learn how to update wiki and be on email every day
r) Program – Kevin S. not able to do it this year
- person collects info, organizes it and sends to printer
s) Rangers – have radios and uniforms now, keep in touch with first aid
- few problems last year

requires coordination btwn people
Science Queen explained process of selecting DJs
call out for DJs on wiki with criteria (style, when, demo cd)
hardest part = picking order
must be able to handle various DJ personalities, some organization on site

4. Brief Discussion re: incorporating Café Press technique into registration process
- it is a method of holding a conversation with lots of people
- participants will have option to ask questions for discussion at later date

Deletions:
a) Art Grants – group already formed via GVIAS, Erik the Red will lead - requests coming in thru gvias.org
e) Department of Public Works – anything we change at the site to suit our needs -safety/signage, lights, tiki torches, etc.
f) The “Effigy” – who will design and construct? -Abel suggested regional symbol like Moose for Mooseman @ ONT burn
g) Fire Performance - Belva has offered to lead
i) Food – Abel explained process for choosing food menu -shifts for food service to combat lines? TBDiscussed later
j) Gate/Greeters – previous leads will help - gate and greeter times MUST be coordinated
k) Healing Space – last year was in common area of Quiet Lodge - design is open to interpretation – massage tables/shrine in past
m) Talent Show – Science Queen explained purpose to showcase tale - flexibility worked for her in terms of booking length/time of performances - advises to pick an amazing MC for success
q) Placement – Abel explained process she came up with grps getting lodge vs. cabin - must learn how to update wiki and be on email every day
r) Program – Kevin S. not able to do it this year - person collects info, organizes it and sends to printer
s) Rangers – have radios and uniforms now, keep in touch with first aid - few problems last year

requires coordination btwn people - Science Queen explained process of selecting DJs
call out for DJs on wiki with criteria (style, when, demo cd) -hardest part = picking order - must be able to handle DJ egos, some organization on site

Edited on 2010-02-05 17:17:21 by SquiShelle

No differences.

Oldest known version of this page was edited on 2010-02-05 17:16:33 by SquiShelle

Page view:

Minutes – 1st Recompression 2010 Meeting 02/01/10
Abel offered to take minutes if no one complained re: quality 
The meeting started at 7:30 p.m.
Present: Abel, Claire, Uber, Squishelle, Simon, Mr. Fireman, Buttons, Sarah White, Yvonne, Baha, Chris, Aaron M, Wendy Bunny, Toi Box, tempus, Andy W, Jason Galpin, Science Queen, Noam, Jenny, Sam, Ashley, Benson, Steven Z (24 people!)
1. Introductions, round on names
2. Uber explained the roles of: Producer (Squishelle and Abel), Technical Director (Simon) and Volunteer Co-ordinator (Claire) – Uber will act as mentor
Producer: single point of contact with outside agencies before, during and after the event and responsible for coordinating location, permits, marketing, budget, schedules and administration. As well as working with art grant committee, GVIAS board and delivering final assessment/wrap-up report.
Tech Director: helps direct and coordinate all things infrastructure: theme camp Placement, stage, sound, lights, power, art installation, signage, décor, visuals, transportation/delivery issues, set-up and strike.
Volunteer Coordinator: go to person for all things related to volunteers and volunteers to be. Includes: outreach, coordination, skills assessment/placement, retention, volunteer tracking, record keeping, appreciation and expectation management, volunteer survey/evaluation assessment and conflict management.
3. Roles of pod leaders based on last year explained:
a) Art Grants – group already formed via GVIAS, Erik the Red will lead - requests coming in thru gvias.org
b) Cabin Monitor and Leave No Trace – Abel explained roles
- Preferable that LNT/CM leaves later on Sunday
- LNT supplies recycling/garbage bags for cabins, in past have also provided cigarette cans – different this year
- Make clear signs for each cabin as to what kind of clean up id rqrd
- CM communicates with each cabin lead as to expectations
c) Chill Space/Moose Lodge – Squish explained the difference
d) Communications – Abel and Squish will send out info
e) Department of Public Works – anything we change at the site to suit our needs -safety/signage, lights, tiki torches, etc.
f) The “Effigy” – who will design and construct? -Abel suggested regional symbol like Moose for Mooseman @ ONT burn
g) Fire Performance - Belva has offered to lead
h) First Aid/Peer Support – ambulance vs. volunteers to be discussed
i) Food – Abel explained process for choosing food menu -shifts for food service to combat lines? TBDiscussed later
j) Gate/Greeters – previous leads will help - gate and greeter times MUST be coordinated
k) Healing Space – last year was in common area of Quiet Lodge - design is open to interpretation – massage tables/shrine in past
l) Opening Circle – Satya did last year – open to interpretation
m) Talent Show – Science Queen explained purpose to showcase tale - flexibility worked for her in terms of booking length/time of performances - advises to pick an amazing MC for success
n) MC – during meals, announcements, etc. , do we get a microphone?
o) Involvement Outreach (new) – Bebe will harass the noobs into participation
p) VJ Manager (new) – in charge of people to create visuals
q) Placement – Abel explained process she came up with grps getting lodge vs. cabin - must learn how to update wiki and be on email every day
r) Program – Kevin S. not able to do it this year - person collects info, organizes it and sends to printer
s) Rangers – have radios and uniforms now, keep in touch with first aid - few problems last year
t) Sound/DJs – Uber lends equipment again, did set up last year

requires coordination btwn people - Science Queen explained process of selecting DJs
call out for DJs on wiki with criteria (style, when, demo cd) -hardest part = picking order - must be able to handle DJ egos, some organization on site

*Sam suggested having performers send in photo
u) Theme – Buttons expressed interest in leading pod, discussion later
v) Transportation – lead needs to get the truck, figure out who needs transport
- organize pick up, unload and reload
-should be good at tetris and email every day
w) Volunteers – Noam explained role – talk to pods to find who needs volunteers
- before, during and after event / must be good cheerleader
- had some difficulties with finding first aid volunteers
x) Web maintenance – Update Wiki every day
-general recomp contact and programs email redirects
y) Work Shops – Jenny explained process
-must be on email daily, give a specific deadline
- don’t make the schedule until you get on-site
- find out what type of space they need
-set up email redirects for work shop leads/use submission template
4. Brief Discussion re: incorporating Café Press technique into registration process - it is a method of holding a conversation with lots of people - participants will have option to ask questions for discussion at later date
Production Team Abel, Squishelle, Simon & Claire prodteam@recompression.com

VOLUNTEER COORDINATOR: Claire Roberts volunteercoord@recompression.com
Cabin Monitor Wendy cabinmonitor@recompression.com
First Aid Benson firstaid@recompression.com
Gate Ashley/Andy W gate@recompression.com
Greeters Ashley/Andy W greeters@recompression.com
Involvement Outreach Bebe participate@recompression.com
MC (dining hall) Aaron M mc@recompression.com
Ritual/Opening Circle TBA ritual@recompression.com
Peer Support Jason G & Pockets peersupport@recompression.com
Rangers Tempus rangers@recompression.com
Talent Show Aaron M talentshow@recompression.com
Volunteers Claire volunteers@recompression.com
5. Signing up of leads – for now, the leads will be as follows:

6. Brainstorm of theme possibilities. Sam to post to list to obtain more ideas & open discussion to whole community, then we will vote at next meeting Feb 15.
Bunch of ideas flying around the room, including, but not limited to:
a) Recomp Retrospective
b) Looking back in Time
c) Holy Grail
d) Super heroes
e) 10th Anniversary
f) Anti-Olympics
g) Under the sea
h) Under the Bridge
i) Wizard of Oz
j) Down the Yellowbrick Road
k) Easter-Pagan fertility Rituals
l) Science
m) Video game
n) Sod and earth
o) 2010
p) Teddy Bear’s picnic
q) Past present Future
r) Planet X
s) X marks the spot
t) Diamond/Tin Anniversary
u) SciFi
v) Theme X
w) Avatar
x) Nightmare Before easter
y) Final frontier
z) Tin ship to the Moon
aa) Stars
bb) Approaching 2012
cc) Space Age
dd) Bacon in Space
ee) XXX
Meeting adjourned at 9:20 p.m.

Recompression : MinutesFrom20100211